Automate Microsoft Great Plains Account Receivable with a bot!

What the AR Robot does

Customer billing​

Robot extracts customer details from CRM or other sources. It can create custom invoices by determining the line-items for each customer in ERP system and send them via email. Send text/robocall reminders for aging invoices. The robot can also respond to customer requests for a copy of the invoice.

Cash application

This process is also called ‘cash posting’, ‘cash receipts’, ‘payment application’, etc. The robot can read check images, ACH deposits, Wire receipts and credit card transactions to apply payments from customers toward their open invoices. It can apply complex rules and logic for refunds, partial-payments, credit memos, etc. The robot will ag any discrepancies for human review.

Lockbox

The robot will extract check details from the lockbox provided by the bank to perform cash application process mentioned above.

Reconciliation

Perform reconciliation on deposits and report on any uncleared items or missing transactions. Especially useful in high volume credit card transactions from POS or e-commerce portals.

Journal Entries

Depending on which method of accounting (cash/accrual) is used, the robot will record receivables and account for bad debt. The robot can also use ASC 606 standards to compute and enter deferred revenue entries.

Eliminate 92% (average) of manual AR work in the department
Free up 3-8 hours of AR personnel’s time each day
Facilitate company growth without hiring new people
Guarantee accuracy and prevent time waste during month-end-close
Spend time on analytical work such as forecasting, instead of bookkeeping
Automated and accurate reconciliation
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